Our Privacy policy for app and web services users

At Societas as. (“Societas”) we know that you care about how your personal information is used and shared, and we take your privacy seriously. Please read the following to learn more about our privacy practices (“Privacy Policy”). By using a mobile or web application or service made or offered by us – such as BeamWriter or RiverState – collectively, the “Services” – you accept the practices outlined in this Privacy Policy.

WHAT DOES THIS PRIVACY POLICY COVER?

This Privacy Policy covers Societas’ treatment of personally identifiable information (“Personal Information”) that Societas gathers when you access or use the Services, e.g.  your email address for authentication purposes.   This Privacy Policy does not cover use of information by third parties we do not control (including Developers) who use source code we have made available under open source license.

WHAT PERSONAL INFORMATION DOES SOCIETAS COLLECT?

We collect the following types of information from you when you use our Apps and Services: (1.) Your email address when you create an account in order to allow authentication, when you request information by mail or you leave your email address on a feedback form and when you book a room.  2.) Your phone number when you leave it on a feedback form. 3.) The type of device you use when you access our services. 4.) The nickname you enter when using a chat service.

Cookies/SessionIDs – We do not leave cookies or trace you using advertising identifiers or session ids.

Secure transfer of authentication information – email adresses and passwords are transmitted using ssl (https) encryption.

HOW DOES SOCIETAS USE PERSONAL INFORMATION?

We use the information to allow authentication on log-in and to send you updates about our services when you have opted-in to receiving such during the account creation process. Services that request your email or phone number use the information to deliver the service only. When a customer uses our services to interact with their customers, our customer will see email addresses, phone numbers and room-booking records that have been left by their customers.

WILL SOCIETAS SHARE ANY OF THE PERSONAL INFORMATION IT RECEIVES?

We do not rent, sell or disclose your Personal Information to third parties. When a customer of Societas uses our Services to deliver service to their customers, data on their customers collected using our Services will be available to them as described in the previous section.

Agents: We may employ other companies and people to perform tasks on our behalf – meaning they are helping us provide our Services. We may share your Personal Information with such companies/persons solely as necessary for them to help us provide the Services. Unless we tell you differently, Societas’ agents do not have any right to use Personal Information we share with them beyond what is necessary to assist us.

Business Transfers: In some cases, we may choose to buy or sell assets. In these types of transactions, customer information is typically one of the business assets that are transferred. Moreover, if Societas, or substantially all of its assets were acquired, or in the unlikely event that Societas goes out of business or enters bankruptcy, customer information would be one of the assets that is transferred or acquired by a third party.

Protection of Societas and Others: We may release Personal Information when we believe in good faith that release is necessary to comply with the law; enforce or apply our conditions of use and other agreements; or protect the rights, property, or safety of Societas, our employees, our users, or others.

With Your Consent: Except as set forth above, you will be notified when your Personal Information may be shared with third parties, and will be able to prevent the sharing of this information.

CONDITIONS OF USE

If you decide to access or use the Services, any possible dispute over privacy is subject to this Privacy Policy and our Terms of Use, including limitations on damages, arbitration of disputes, and application of Norwegian law.

WHAT CHOICES DO I HAVE?

You may request deletion of your Personal Information by sending an e-mail to privacy@societas.mobi. Please note that some information may remain in our records after deletion of your account. Please also note that this may mean deleting your account / accounts.

CHANGES TO THIS PRIVACY POLICY

Societas may amend this Privacy Policy from time to time. Use of information we collect now is subject to the Privacy Policy in effect at the time such information is used. If we make changes in the way we use Personal Information, we will notify you by changing this document and posting on our website. Users are bound by any changes to the Privacy Policy when he or she uses the Services (including through any App) after such notice has been provided.

QUESTIONS OR CONCERNS

If you have any questions or concerns regarding privacy in connection with the Services, please send us a detailed message at privacy@societas.mobi. We will make every effort to resolve your concerns.

Effective Date: February 19, 2017

Societas as

Stop running around your open plan office when you need a ‘quiet room’

If your office is like ours, you have an open-plan layout and ‘quiet rooms’ you can escape to when you need to concentrate or hold impromptu meetings.
beaconOur legacy room-booking system is pretty cumbersome. For starters, you have to put a meeting in Outlook before you can reserve a room. If you don’t, and simply occupy a seemingly unoccupied space, you risk being thrown out five minutes later.

As a compromise, not all our rooms are ‘bookable’ . Most zones have a few ‘in-zone’ spaces that can only be reserved manually – by pencilling in your booking in a ledger or putting up a sticky-note with your name and the time you need it. Quickly finding a space to sit down in private with a colleague or finding a space for an internal meeting day after tomorrow, thus means running around checking.

BeamWriter now offers an alternative. By putting a (physical) beacon in a (physical) room AND associating it with the corresponding ‘bookable’ BeamWriter ‘room’, you can see what rooms are free, when they will be free if occupied, and make a reservation, all on your phone, without leaving your desk.

Add a beacon and make the room ‘bookable’ in the Room definition screen (MyRooms – > new room or select an existing room)

 

The app has detected three rooms - DogHouse, D4d-4 and Hulen. Doghouse is currently occupied but will be free in a while.
The app has detected three rooms – DogHouse, D4d-4 and Hulen. Doghouse is currently occupied but will be free in a while.

 

By tapping a room you get the booking screen. Here you can see when it is available. By tapping a slot, you reserve it. Note that you need to be logged in to book a room - both on Android and IoS
By tapping a room you get the booking screen. Here you can see when it is available. By tapping a slot, you reserve it. Note that you need to be logged in to book a room – both on Android and IoS

Check out this blog post for a run-down on using beacons with BeamWriter.

Get in touch on contact@beamwriter.com if you would like help setting it up in your office!

Beam from your desktop browser

You can now log in to your BeamWriter account at www.beamwriter.com and get access to your beams, decide how to advertise services, start and stop beams and project results directly in the browser.

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Click ‘Log in to your BeamWriter account’ to get started. Note that you still have to create an account and define services on your iPhone/iPad – doing that on the web is on the to-do list but not implemented yet.

beamwriterbeamingWhen logged in, you see your Beams and can click to start beaming or to project the live results in a separate browser tab.

beamwriter-projecting
A ‘Vote’ service is beamed and we have clicked ‘Project’ to see the votes come in. If you are running an event you can connect the computer to a projector and show it live on the big screen.

You can decide where and how to advertise your beams by selecting ‘Advertising’ or clicking on the loudspeaker for an individual beam when it is live (i.e. not crossed out).

beamwriter-how-to-advertise
If you have defined or accessed rooms, these will appear in your room list. If the room has a beacon you can then switch on and off beaming in the room from your desktop. By adjusting the advertising profile for individual services, you can beam in different rooms at the same time. This makes it easy for the event team to manage complex events.

Secure leads with BeamWriter

BeamWriter was designed to help you get that initial contact with potential new customers and partners when presenting or displaying at a show or fair.

With BW4 this is easier than ever. Place a beacon on your stand or in the lecture hall and beam a ‘Get the Email’ service. Your future customer receives an email with key information, invitation to a lottery – or anything else that works in your setting.

Beam an email while at the stand or presenting. When you are done beaming, Press the statistics icon to view the resulting list of emails addresses for the people who requested the email.
Beam an email while at the stand or presenting. When you are done beaming, Press the statistics icon to view the resulting list of emails addresses for the people who requested the email.

When you are done, press the ‘Statistics’ icon to share the resulting list of email addresses for the people who requested your mail.

When you put a beacon in a room and set it to beam an email service on permanent basis, you build-up a database of visitors over time.

Share the resulting list in an email to yourself and you have an excellent starting point for follow-up.

I have mailed myself the results from beaming 'Get a PDF of the Deep Learning Demo', and therefore know who was interested enough to ask for it. They may be in the market for more and potential future customers.
I have mailed myself the results from beaming ‘Get a PDF of the Deep Learning Demo’, and therefore know who was interested enough to ask for the guide. They may be in the market for more – and potential future customers.

(Get BeamWriter for iOS,  Get BeamWriter for Android ,   Download 'How To' guide (65 downloads) )

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