Stop running around your open plan office when you need a ‘quiet room’

If your office is like ours, you have an open-plan layout and ‘quiet rooms’ you can escape to when you need to concentrate or hold impromptu meetings.
beaconOur legacy room-booking system is pretty cumbersome. For starters, you have to put a meeting in Outlook before you can reserve a room. If you don’t, and simply occupy a seemingly unoccupied space, you risk being thrown out five minutes later.

As a compromise, not all our rooms are ‘bookable’ . Most zones have a few ‘in-zone’ spaces that can only be reserved manually – by pencilling in your booking in a ledger or putting up a sticky-note with your name and the time you need it. Quickly finding a space to sit down in private with a colleague or finding a space for an internal meeting day after tomorrow, thus means running around checking.

BeamWriter now offers an alternative. By putting a (physical) beacon in a (physical) room AND associating it with the corresponding ‘bookable’ BeamWriter ‘room’, you can see what rooms are free, when they will be free if occupied, and make a reservation, all on your phone, without leaving your desk.

Add a beacon and make the room ‘bookable’ in the Room definition screen (MyRooms – > new room or select an existing room)

 

The app has detected three rooms - DogHouse, D4d-4 and Hulen. Doghouse is currently occupied but will be free in a while.
The app has detected three rooms – DogHouse, D4d-4 and Hulen. Doghouse is currently occupied but will be free in a while.

 

By tapping a room you get the booking screen. Here you can see when it is available. By tapping a slot, you reserve it. Note that you need to be logged in to book a room - both on Android and IoS
By tapping a room you get the booking screen. Here you can see when it is available. By tapping a slot, you reserve it. Note that you need to be logged in to book a room – both on Android and IoS

Check out this blog post for a run-down on using beacons with BeamWriter.

Get in touch on contact@beamwriter.com if you would like help setting it up in your office!